The Phoebe Needles Center
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The Mission of The Phoebe Needles Center

Rent our Facilities for Your Next Program or Conference

The following is information about renting our facilities, and the policies that apply. You may download our General Terms and Conditions, our Wedding Terms and Conditions and our Safety Orientation for printing. If you have questions, need to check availability, or would like to make a reservation, please contact us:

Call 540-483-1518 or 800-848-1677    Monday, Wednesday, or Thursday 9:00 a.m. to 1:00 p.m. or e-mail PNCenter@gmail.com

In case of emergency after office hours, the best time to reach someone is around meal-times.  If the power is out at the Center there is no phone or internet service.

Rates are subject to change without notice at the discretion of the Center (prior to a signed contract). Rates do not include sales, lodging or meal taxes if applicable. Groups are asked to provide a certificate of insurance with reservation and deposit.

Please take a moment to view the Planning a Retreat or Event PDF at Phoebe Needles.

Phoebe Needles Hall or Webb Lodge

Lodging non-profit $33  
Lodging private & for profit $38  
Day use non-profit $125/day  
Day use private & for profit $200/day  
 

McCauley Hall

Day or evening events up to 100 people  
Non-profit meetings $175/day  
Private & for profit $225/day  
Kitchen fee $100  
Meals (menus available)    
  Breakfast $ 8.00  
  Lunch $ 8.50  
  Dinner $12.00  
  Brunch $ 9.00  
  Continental Breakfast $ 6.00  
Meals are served for a minimum of 15 people. Final count must be provided one week in advance of event. Charges are based on the final count or actual number whichever is higher. 
 
Indoor/Outdoor Weddings and Wedding Receptions
Groups <50 $400  
Groups 51-100 $600  
Groups 101-150 $800  
Wedding/Reception Terms and Conditions
 

Trust Challenge Course

Low Ropes $10/person  
High Ropes $15/person  

*Lunch can be provided for an additional $8.50/person for either Challenge Course. 

View our Challenge Course flyer for more information about the courses! 

Please download our consent forms for both the High and Low ropes Trust Challenge Courses. 

 

Taxes
The following taxes will be added to the invoices of all groups: Franklin County lodging tax 5.3%; VA State meal tax 4%; VA State sales tax 5.3%.

Other Charges
A damage/excessive cleaning deposit of $200-$500 will be charged based on the type of group and number of people, and due with full payment within 60 days of use. Damages exceeding the deposit will be billed and due upon receipt. Non-profit groups may be exempt from this deposit. Deposit is refundable if no damage or additional cleaning charges are incurred.

Pets are not permitted on the grounds or in the buildings (except service animals).

RV’s guests staying overnight will be charged $30 per night. No hookups, water or sanitary facilities are available.

A $25 service charge will be added to all returned checks.

Reservation and Cancellation Policy
Reservations are booked upon receipt of a signed contract and a down payment of 25%. The estimated payment in full must be received within 60 days of the date you are using the facility. Full payment must be received on reservations made within 60 days of use. A late fee of 10% will be added if not received by the due date.

A 50% refund will be made if cancellation occurs 60 days prior the scheduled event. A 25% refund will be made 30 days prior to the event. No refund will be made if cancellation occurs less than 30 days prior to the event.

The damage/excessive damage deposit is fully refundable in the event of cancellation. The Center reserves the right to cancel a reservation for any reason with a seven day notice with a full refund.

Exceptions
Children 5 years of age and under may stay overnight at the Center with a parent or guardian at no charge for lodging or meals. Children 6 to 12 years of age staying overnight at the Center with a parent or guardian will be charged 1/2 price for lodging and meals.

Special rates may apply for groups staying overnight during the week. Qualified groups using the Center for the first time may qualify for a 10% discount before taxes.

 

 

"And there shall be a portion that you shall set apart, with a sanctuary in the middle of it."  Ezekiel 48.8